Tax Deductions for Airline Flight Crew Personnel
Professional Fees & Dues:
Dues paid to professional societies related to your occupation are
deductible. However, the costs of initial admission fees paid for
membership in certain organizations or social clubs are considered
capital expenses.
Deductions are allowed for payments made to a union as a condition
of initial or continued membership. Such payments include dues, but not
those that go toward defraying expenses of a personal nature. However,
the portion of union dues that goes into a strike fund is deductible.
Educational expenses are deductible under either of two conditions:
(1) your employer requires the education in order for you to keep your
job or rate of pay; or (2) the education maintains or improves skills.
Costs of courses that are taken to meet the minimum requirements of a
job, or that qualify you for a new trade or business, are NOT
deductible.
Uniforms & Upkeep Expenses:
Generally, the costs of your uniforms are fully deductible. IRS rules
specify that work clothing cost and the cost of maintenance are
deductible if: (1) the uniforms are required by your employer (if you're
an employee); and (2) the clothes are not adaptable to ordinary street
wear. Normally, the employer's emblem attached to the clothing indicates
it is not for street wear.
Auto Travel:
Your auto expenses are based on the number of qualified business miles
you drive. Expenses for travel between business locations or daily
transportation expenses between your residence and temporary work
locations are deductible; include them as business miles. Expenses for
your trips between home and work each day, or between home and one or
more regular places of work, are COMMUTING expenses and are NOT
deductible.
Document business miles in a record book as follows: (1) give the
date and business purpose of each trip; (2) note the place to which you
traveled; (3) record the number of business miles; and (4) record your
car's odometer reading at both the beginning and end of the tax year.
Keep receipts for all car operating expenses - gas, oil, repairs,
insurance etc. - and of any reimbursement you received for your
expenses.
Out-of-Town Travel:
Expenses accrued when traveling away from "home" overnight on
job-related or continuing-education trips are deductible. Your "home" is
generally considered to be the entire city or general area where your
principal place of employment is located. Out-of-town expenses include
transportation, meals, lodging, tips and miscellaneous items like
laundry, valet etc.
Document away-from-home expenses by noting the date, destination and
business purpose of your trip. Record business miles if you drove to
the out-of-town location. In addition, keep a detailed record of your
expenses - lodging, public transportation, meals etc. Always list meals
and lodging separately in your records. Receipts must be retained for
each lodging expense. However, if any other business expense is less
than $75, a receipt is not necessary if you record all of the
information in a timely diary. You must keep track of the full amount of
meal and entertainment expenses even though only a portion of the
amount may be deductible.
Telephone Expenses:
The basic local telephone service costs of the first telephone line
provided in your residence are not deductible. However, toll calls from
that line are deductible if the calls are business-related. The costs
(basic fee and toll calls) of a second line in your home are also
deductible if the line is used exclusively for business.
Equipment, Supplies & Repair:
Generally, to be deductible, items must be ordinary and necessary to
your job as airline flight crew personnel and not reimbursable by your
employer. Record separately from other supplies, the costs of business
assets that are expected to last longer than one year and cost more than
$100. Normally, the costs of such assets are recovered differently on
your tax return than are other recurring, everyday business expenses
such as flashlights, batteries and other supplies.
Miscellaneous Expenses:
Expenses of looking for new employment in your present line of work are
deductible - you do not have to actually obtain a new job in order to
deduct the expenses. Out-of-town job-seeking expenses are deductible
only if the primary purpose of the trip is job seeking, not pursuing
personal activities.
